Manage
An employee management system built for Kenyan teams
Most Kenyan businesses manage employees across a contract folder, a leave spreadsheet, a WhatsApp group and a payroll file - four places that disagree with each other. Cazini keeps one employee record that holds the contract, branch, leave balance, roster, attendance and reviews, and lets employees serve themselves.
You set the rules - leave types, entitlements, required documents, roster patterns - and the system applies them. When someone is hired through Cazini, they become an employee in one click; when they leave, offboarding signs them out everywhere.
- One record per employee, used everywhere
- Leave with your own types and rules
- Duty rosters with swap approvals
- Employee self-service on web and WhatsApp
Everything about your people, in one system
Records and contracts
Personal details, documents and employment contracts on each person's record, with branches, departments and an org chart to structure the company.
Leave management
Your own leave types and entitlements, supporting-document rules where you want them, approvals that notify the right person, and balances that keep themselves.
Duty rosters
Build shift patterns, publish rosters, and let employees propose swaps that go to a manager for approval instead of being arranged in a side chat.
Reviews and analytics
Run performance reviews on a schedule, and read HR analytics - headcount, leave and attendance patterns - from the same data.
Why one record beats four files
Enter people once
A candidate hired through Cazini becomes an employee in one click - their verified details carry over instead of being retyped into another system.
Self-service built in
Employees check payslips, request leave and update details themselves, from their browser or by chatting with Cazini on WhatsApp.
Payroll reads the same record
The contract, branch and approved leave that HR sees are exactly what payroll sees - no month-end reconciliation between systems.
Clean offboarding
A termination signs the person out of everything at once, so ex-employees don't keep access to records or chat tools.
Frequently asked questions
What is an employee management system?+
Software that holds everything about your employees in one place - personal records, contracts, which branch and department they sit in, leave balances, duty rosters, attendance and performance reviews - instead of spreading it across spreadsheets, folders and someone's inbox.
Does Cazini handle leave management?+
Yes. You define your own leave types, entitlements and rules, including which requests need supporting documents. Employees request leave from their account or from WhatsApp, approvers get notified, and balances update themselves. Approved leave is visible to rosters and payroll because it all lives on the same record.
Can employees serve themselves?+
Yes. Each employee gets their own sign-in to see payslips, request leave and keep their details current - on the web or by chatting with Cazini on WhatsApp. Your HR inbox stops being the system of record.
Does it work for multiple branches?+
Yes. Organise people into branches and departments, see the org chart, and let each branch run its own rosters while the company keeps one view of everyone.
How is this different from HR software?+
It is the people-management core of Cazini's HR software: records, contracts, leave, rosters, attendance and reviews. Cazini goes further than a standalone HRMS because the same record also runs hiring, background checks and payroll, so an employee is entered once and used everywhere.
Related
Put your team on one record
Create your account and add your employees today - hiring, HR and payroll will all read the same data.