About the Job

Office Administrative Assistant Location: Remote – Kenya Employment Type: Full-Time Contract: 1-Year Renewable Contract Experience: 2–3 Years Education: Diploma or Bachelor’s Degree Salary: USD 500 per month About Us We are a USA-based company providing world-class staffing and talent solutions to businesses. We connect organisations with qualified professionals who provide reliable, high-quality support across a range of business functions. We are currently seeking a Remote Office Administrative Assistant to provide administrative and operational support to our client in Kenya. Job Summary The Office Administrative Assistant will provide day-to-day administrative support to help ensure the smooth and efficient operation of the client's activities. The successful candidate will be organised, dependable, detail-oriented, and comfortable working remotely while managing multiple administrative responsibilities. The role requires someone who can communicate professionally, manage information accurately, follow instructions, and work independently with minimal supervision.

Responsibilities

Provide general administrative and clerical support to the client.
Manage emails, telephone communication, correspondence, and routine enquiries.
Prepare, format, organise, and maintain documents, reports, and business records.
Maintain accurate electronic and physical filing systems.
Perform data entry and regularly update company records and databases.
Schedule and coordinate meetings, appointments, and other activities.
Prepare meeting materials, minutes, presentations, and other administrative documents when required.
Assist with tracking office supplies, documents, invoices, and other administrative records.
Coordinate routine communication between the client, employees, suppliers, and other stakeholders.
Assist with preparing spreadsheets, reports, and other business documents.
Handle confidential and sensitive information with discretion.
Follow up on pending administrative tasks and ensure deadlines are met.
Provide general administrative assistance to support the client's day-to-day operations.
Perform other administrative duties as assigned.

Qualifications

Diploma or Bachelor’s Degree in Business Administration, Office Administration, Secretarial Studies, Management, or a related field.
2–3 years of relevant experience in office administration, administrative assistance, clerical work, reception, or a related position.
Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
Good written and spoken English.
Ability to manage multiple tasks and prioritise responsibilities effectively.
Ability to work independently and meet deadlines without constant supervision.
Professional approach to handling confidential information.
Reliable internet connection and a suitable home working environment.
Ability to work effectively with a remote team and communicate using digital collaboration tools.

Required Skills

Office AdministrationMicrosoft Office (Word, Excel & PowerPoint)Data Entry & Records ManagementCommunication & Interpersonal SkillsTime Management & Organisation

Benefits

Work remotely
Compensation: USD 500/month
How to Apply
Interested candidates who meet the qualifications and experience requirements should submit their CV to whitney.jones@tutanota.com (with ‘Office Administrative Assistant’ as the subject).
Only shortlisted candidates will be contacted.